Collaboration - Technology
DMS
(Document Management System)
A controlled system for storing, finding and managing important documents
What's it for?
Keeps important documents organised, controlled and easy to find, with clear versions and access.
For example…
Legal stores supplier contracts in the DMS with approval history, so anyone checking a renewal opens the latest signed version
Legal uses a DMS so everyone works from the current contract version, while older versions and access history remain available when needed
Think of it like…
Records room with labelled shelves, checkout slips and a rule that only one master copy sits on the shelf